Presenter Guidelines

Presenters in all meeting sessions are required to use digital projection of a PowerPoint presentation. PowerPoint presentations should be prepared for use with PowerPoint 2007 in a PC compatible format. If you have developed your presentation with an earlier version of PowerPoint or have developed it on a Macintosh platform, it SHOULD project properly, but we encourage you to preview it on a PC with PowerPoint 2007 BEFORE arriving at the meeting to ensure that it will project properly.

The presentation of a slide talk or computer presentation is quite different from the presentation of the same information in a journal article.

  1. Prepare your slide to communicate ideas, not details. If attendees want details, let them ask you in the Q&A period.
  2. A table in a published article is much too detailed for a slide presentation. Take the time to think through what conclusion you want to present from the table and present the least amount of material you can to communicate that idea. A graph or photograph may better communicate your data.
  3. A slide presentation should include a title slide, a slide stating the question or hypothesis to be addressed, and a slide describing the overall approach you used to address the question. A "methods" slide should be included but should never include the details of the method unless the purpose of the talk is to describe the method. The next several slides should present the results obtained, and a final slide should give the conclusions of the study.
  4. Review your presentation on a different machine from which it was originally prepared to ensure the backgrounds, transitions, video clips, graphics, and linked images appear properly.

Instructions for Giving a Platform Presentation

Presenters in all meeting sessions are required to use digital projection of a PowerPoint presentation.

  1. Arrive at least 30 minutes prior to the beginning of your session and introduce yourself to the chairperson or moderator. Provide appropriate information to him/her for your introduction. Uploaded presentations will be downloaded on the computer for you before the session starts.
  2. Bring your presentation to the session on a USB Memory Device.
  3. The electronic projection equipment provided in each room will include a laptop equipped with Windows XP and PowerPoint 2007. Please bring your Power Point presentation to the meeting on a USB Memory Device. It is highly recommended if you are a Macintosh user to test your presentation on a PC to verify it converts to WINDOWS format accurately. There will NOT be any MAC equipment available.
  4. Schedule. No scheduling change can be made. You have been allotted a total of 20 minutes, including discussion for your presentation. The chairperson has been instructed to require all speakers to adhere to this limit: fifteen minutes for the presentation, five minutes for discussion.
  5. Should circumstances prevent you from making your presentation, you must arrange for a substitute to present your paper and you must notify SETAC Headquarters (jason@setac.org). If the presenting author cannot attend, has not arranged for a substitute, and has not notified the SETAC North America office by July 2011, he or she will be charged a $25 no-show fee.